Tracking time and attendance is critical for every business out there. No matter how you pay your employees or what your company does, you need an insight into what’s going on. This is especially the case now when many employees operate remotely due to the COVID-19 pandemic. Having an automated time and attendance tracking system in place can benefit your organisation in numerous ways. Let’s take a look at some of them.
Lets you spend less time on payroll
Large amounts of time get lost on recording and processing time spent working each month. And we’re not only talking about managers and HR personnel but all employees within a business. By utilizing software designed to track time and attendance, you can save all that time and spend it on something else. Not to mention that everyone in your company will find it easier to focus on their actual job when they don’t have to spend time tracking their work. And there are always more important tasks than micro-managing your time and attendance.
Prevents human error
Everyone makes mistakes, especially when there are so many numbers and spreadsheets involved. Unfortunately, a single mistake can cost you hours when tracking time and attendance. That is if you figure out that you’ve got something wrong. If you don’t, you may end up paying someone for the time they spent away from work. Or even worse, you may get someone’s hours wrong and pay them less than they’ve earned. And there’s no need to say that missed paychecks lead to upset employees. With good software in your arsenal, mistakes like that will be a thing of the past.
Makes communicating with remote workers easier
As mentioned earlier, almost all companies now have someone operating from home. Keeping track of their time and attendance is extremely difficult, as there’s almost no face-to-face interaction at all. Not only that tracking their time work is more difficult, but there’s a lack of communication about planned vacations and absences. The same goes for when they have to take a day off unexpectedly and you don’t have time for back-and-forth emails. Relying on software is a good way to ensure that communication happens and you’re always aware of their plans.
Eliminates worker frustration
There’s nothing worse than working hard all day only to realize you receive the same paycheck as some of your more meticulous colleagues. You spend the same time at work but they take long lunches, arrive late and leave early. Obviously, this can make all hard workers in your team less eager to help your business succeed. Such moral issues, when left unattended can take the entire company down. Luckily, with a good
time and attendance software, you get to monitor all entries and exits. What’s more, you get a clear view of who’s putting enough work in. You can use this to reward workers who do the most and ensure they know you appreciate them.
Keeps employees informed
Employees often fail to keep track of how many days off they have left. Rather than having each of them call or email you about it, you can just utilize a time and attendance program. If you opt for a good piece of software, your employees will be able to access any information they need at any time. What’s more, when they have access to the file, they’ll also get a chance to check how efficient they are. If they notice other employees are putting in more work, it might motivate them to do the same. Anything you can do to eliminate inefficiencies will do wonders for your business.
Helps you stay on the right side of the law
Depending on where you’re based, there are different rules when it comes to
regulating overtime pay and record-keeping. With traditional methods, it’s easy to forget to record all overtime work. To stay on the right side of the law, you need to have everything in the books. Fail to do so and you’re opening yourself up to potential lawsuits that can cost your business more than you might think. Using software is the easiest way to make sure nothing goes unnoticed and you track time and attendance as accurately as possible.
The bottom line
Running a business is difficult as it is. Add to that all the spreadsheets and tracking time and attendance can become a very tedious task. Not to mention all sorts of complications that can arise if you get something wrong. Ditching the traditional methods and having software get the job done for you is a no-brainer. The best part of it is that you’ll get to spend more time and effort on your core operations. At the same time, you’ll modernize your company and help it grow.
