Delegating a task to someone from the company sometimes leaves the manager in exasperation and difficulty due to underlying fears, confidence in other persons, misconceptions, and selfishness. Even most successful leaders might fail at this when it comes to delegating the task.

Many entrepreneurs start with sole proprietorship business later with expansion of business as they would enlarge the business members, turning sole proprietorship business into a private limited company or even register partnership firm online. Such a change may need business owners to redefine business processes with time.

As one of your business's most prominent personnel, you must invest more time and energy in making core decisions of the business. And that is why the more democratic practices you adopt in the business, the more efficient it gets. If you want productivity maximization in your department these five important ways to do so as listed below.


Recognizing practical tasks

First, you have to recognize the right tasks to delegate because not everyone is suitable for the same task due to a lack of skills and capabilities. As a manager, your job is to look for and conjoin worthy delegation assignments and link it with qualified and appropriate members. You have to examine each member of your business's skill and capability by accessing your workload and tasks.


The clarity in communication

You need to have a tete-a-tete with your members individually and state to them your expectations from you. How should they complete assignments? In which way? Should they keep you in the loop or any other person? Setting specific standards that need to be met while working on your task. This can be converted via verbal/written text, though written, is preferable for clarity. 


Authorizing requisite authority

For any work to be successful, those conducting it need some kind of command and authority for smooth working. This could be done by giving them the required information, access to data, and introducing them to project leaders. This would help provide and enhance efficiency, better time management, meeting all required standards and without any glitches in work.


Swot up on letting things go

If you want efficient work management, you should assign your task to another member who can perform it with efficacy. This gets especially true when teams are smaller and businesses looking to build team efficiency during the pandemic for cost-effective output. Sometimes it becomes managers hesitate to allot their job to someone, fearing losing the sense of dedication that comes with it. Also, they have concerns over another person, whether he would carry it out with the same skill and capability as he does. It is one of the most insecure points of managers. 

One thing by which they can get rid of it is starting with the small tasks and eventually leading up to the ladder—preparing them for the bigger ones. Many times, the trust deficit among the members also hampers how duties should be assigned. The right step in this direction should be beginning with small baby steps.


Being up for feedback

As the higher authority of your business, you always want to delegate tasks to efficient members. There has to be a modus operandi by which you can do that. Feedback is needs and must after every completion of the project/task from your members. It would help you in making a better decision while delegating tasks. You must take feedback, and it is the members' responsibility to give feedback.


Executing follow-up system

Effective delegation cannot be a one-off occasion, it is a gradual and constant process. You need to take follow-up from members to check their progress and resolving concerns (if any). After completion of the project/work, you all can try to learn to form it. Analyzing what went wrong, at what place, by what factors and with how much damage? These are the pertinent questions that need to be asked. This would help your team to carry out the plan without any hiccups in the future. 


Inculcating new skills

It is rulebook advice for anyone and anywhere to teach new skills to constant prosperity and growth. Providing your members with a new set of skills via training for their development. (even if they lack it in the first place). Make this your part and parcel of your delegation process. Some people argue that it takes a lot of time and energy to adopt new skills ultimately. Let it be because it is one kind of investment that would provide fruits in the foreseeable future. 


In conclusion.

Always remember that efficiency does not come naturally and easily to anyone. It needs to be continuously taught. That is why your work becomes crucial as a manager, how you assign tasks, how you delegate and what kind of member you choose to perform a certain type of task. Follow the process as mentioned earlier. The task would be easy for you as it extracts productivity from an individual, efficiency from the company and better development and company culture.